With a layered PDF, we will use Adobe Acrobat’s annotation features to ‘mark up’ your document (i.e. show you where changes need making). This may include:

• Highlighting – A simple way of highlighting text, accompanied by a comment explaining why the text has been highlighted.

  

• Strikethrough – This function places a red line through text that should be deleted from the document. We will also leave a comment explaining the deletion if necessary.

  

• Insertion Cursor – Also known as a ‘caret’, we will use this mark if you need to add new text somewhere in your document. We will also suggest the replacement text in a comment.

  

• Replacement Strikethrough and Cursor – These marks show that the selected text should be replaced. We will suggest the replacement text in an accompanying comment.

  

• Sticky Notes/Comments – We use comments for all other situations, such as providing feedback or explaining a problem. To see the comment, all you need to do is click on the little yellow square with its speech bubble.

  

With a flat PDF, your proofreader will only be able to mark up the document using sticky notes/comments. Once you’ve checked our suggested alterations and comments, you can then revise the original document before creating a new PDF.